Note: If paying deposit by credit card, the Conference Office will forward your credit card details to the hotel to reserve your room(s). Please be aware, when checking out, that the hotel may hold your credit card details only as security for the booking, and may choose not to debit your card with the payment until time of check out.

Terminology
“Double” refers to a room with one double bed. “Twin” refers to a room with two beds. “Single” refers to a single occupancy room. Accommodation rates are for room only and do not include breakfast, unless stated otherwise.

Payment of accommodation
The balance of your accommodation account and any incidental charges must be paid in full, directly to the hotel, on departure.

Early arrival or late departure
Please note that the check in time for the Conference hotels is from 1400. Please indicate or notify the VALA2006 Conference Office in writing if you will be arriving early, as you may be required to pre-register the night before to guarantee immediate access to your hotel room. Please also indicate or notify the VALA2006 Conference Office in writing if you will arrive at your hotel after 1800, to avoid your room being released.

Deadlines
The hotels impose strict release dates of 30 days prior to arrival, therefore any bookings made after 6 January 2006 will be subject to availability.

Change of booking
Any change to a reservation must be notified to the VALA2006 Conference Office in writing and not directly to the hotel.

Privacy Statement
Information provided on this form will be used to administer the conference including accommodation, catering, transport, sponsorship and exhibition. Data obtained will remain the property of Waldron Smith Management and VALA for the VALA2006 Conference. For more information on privacy policy, please visit www.waldronsmith.com.au.